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Michigan DTMB General Schedule

GS #9: County Road Commissions retention schedule.

The 120 record series with retention rules in General Schedule #9 (approved 8-4-1998), with retention periods reproduced exactly as the official schedule prints them. Applies to: Road commissions.

The official PDF on michigan.gov DTMB schedule index

Educational reading aid, not legal advice. The official schedule remains the authority, retention periods are minimums, and records under litigation, audit, investigation, or a pending FOIA request must be kept regardless of the period. Confirm with the official PDF and your municipal attorney before disposing of anything.

Road Commission

9.01

Accounts Receivable (Paid Statements)

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.01; approved 8/4/1998

Verify at the source: official PDF, page 1
9.02

Adopting and Abandonments (County Roads)

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.02; approved 8/4/1998

Verify at the source: official PDF, page 1
9.03

Annual Reports to the County Road Association, MDOT, County Board of Commissioners

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.03; approved 8/4/1998

Verify at the source: official PDF, page 1
9.04A

Audit Reports - Auditor General

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.04A; approved 8/4/1998

Verify at the source: official PDF, page 1
9.04B

Audit Reports - MDOT

Retention, as printed
RETAIN UNTIL: Date created PLUS: 10 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.04B; approved 8/4/1998

Verify at the source: official PDF, page 1
9.04C

Audit Reports - Private CPA and Treasury Audits

Retention, as printed
RETAIN UNTIL: Date created PLUS: 10 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.04C; approved 8/4/1998

Verify at the source: official PDF, page 1
9.05A

Agreements and Contracts - Road Contracts

all inclusive

Retention, as printed
RETAIN UNTIL: Final accounting PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.05A; approved 8/4/1998

Verify at the source: official PDF, page 1
9.05B

Agreements and Contracts - Township, Cities and Villages

Retention, as printed
RETAIN UNTIL: Final accounting PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.05B; approved 8/4/1998

Verify at the source: official PDF, page 1
9.05C

Agreements and Contracts - Individuals and Corporations

Retention, as printed
RETAIN UNTIL: Final accounting PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.05C; approved 8/4/1998

Verify at the source: official PDF, page 1
9.05D

Agreements and Contracts - MDOT

Retention, as printed
RETAIN UNTIL: MDOT audit PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.05D; approved 8/4/1998

Verify at the source: official PDF, page 1
9.05E

Agreements and Contracts - Utilities

Retention, as printed
RETAIN UNTIL: Final accounting PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.05E; approved 8/4/1998

Verify at the source: official PDF, page 1
9.05F

Agreements and Contracts - Railroads

Retention, as printed
RETAIN UNTIL: Final accounting PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.05F; approved 8/4/1998

Verify at the source: official PDF, page 2
9.05G

Agreements and Contracts - Employees Retirement Income Trust, Pensions, Deferred Compensation

Retention, as printed
RETAIN UNTIL: Termination of plan PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.05G; approved 8/4/1998

Verify at the source: official PDF, page 2
9.05H

Agreements and Contracts - Union and Employee Contracts

Retention, as printed
RETAIN UNTIL: Contract expires PLUS: 50 years OR RETAIN UNTIL: Death or termination PLUS: 3 years (whichever is shorter) THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.05H; approved 8/4/1998

Verify at the source: official PDF, page 2
9.06A

Bank Deposit Slips

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.06A; approved 8/4/1998

Verify at the source: official PDF, page 2
9.06B

Bank Reconciliations

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.06B; approved 8/4/1998

Verify at the source: official PDF, page 2
9.06C

Bank Statements

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.06C; approved 8/4/1998

Verify at the source: official PDF, page 2
9.07A

Bids - Call for Roads and Bridges

Retention, as printed
RETAIN UNTIL: Final accounting PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.07A; approved 8/4/1998

Verify at the source: official PDF, page 2
9.07B

Bids - Call for Equipment

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.07B; approved 8/4/1998

Verify at the source: official PDF, page 3
9.07C

Bids - Call for Buildings

Retention, as printed
RETAIN UNTIL: Bid is accepted PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.07C; approved 8/4/1998

Verify at the source: official PDF, page 3
9.07D

Bids - Call for Insurances

Retention, as printed
RETAIN UNTIL: Policy expiration and audits THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.07D; approved 8/4/1998

Verify at the source: official PDF, page 3
9.07E

Bids - Call for Materials

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.07E; approved 8/4/1998

Verify at the source: official PDF, page 3
9.08

Bridges - Data Cards and Inspections

Retention, as printed
RETAIN UNTIL: Permanent or Disposal of bridge

DTMB General Schedule #9 (County Roads Commissions), item 9.08; approved 8/4/1998

Verify at the source: official PDF, page 3
9.09

Budgets - Revenues and Expenses

Retention, as printed
RETAIN UNTIL: Date created PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.09; approved 8/4/1998

Verify at the source: official PDF, page 3
9.10

Condemnation Proceedings

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.10; approved 8/4/1998

Verify at the source: official PDF, page 3
9.11

Checks (Warrants)

Payroll (cancelled), Accounts Payable (cancelled), Register

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.11; approved 8/4/1998

Verify at the source: official PDF, page 3
9.12

Climatological Observation Records

Retention, as printed
RETAIN UNTIL: Date created PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.12; approved 8/4/1998

Verify at the source: official PDF, page 3
9.13

Centerline Striping Data

Retention, as printed
RETAIN UNTIL: Date created PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.13; approved 8/4/1998

Verify at the source: official PDF, page 3
9.14A

Construction and Heavy Maintenance Projects - Cross Sections

Retention, as printed
RETAIN UNTIL: Final PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.14A; approved 8/4/1998

Verify at the source: official PDF, page 3
9.14B

Construction and Heavy Maintenance Projects - Diary

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.14B; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14C

Construction and Heavy Maintenance Projects - Estimates

Retention, as printed
RETAIN UNTIL: Final PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.14C; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14D

Construction and Heavy Maintenance Projects - Field Notes

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.14D; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14E

Construction and Heavy Maintenance Projects - Plans and Tracings

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.14E; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14F

Construction and Heavy Maintenance Projects - Progress Reports

Retention, as printed
RETAIN UNTIL: Final PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.14F; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14G

Construction and Heavy Maintenance Projects - Road and Bridge Construction Program

Retention, as printed
RETAIN UNTIL: Date created PLUS: 10 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.14G; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14H

Construction and Heavy Maintenance Projects - Testing Reports

Retention, as printed
RETAIN UNTIL: Final PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.14H; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14I

Construction and Heavy Maintenance Projects - Inspection Reports

Retention, as printed
RETAIN UNTIL: Final PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.14I; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14J

Construction and Heavy Maintenance Projects - Hard Surface Mileage Log

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.14J; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14K

Construction and Heavy Maintenance Projects - Road Traffic Survey

all

Retention, as printed
RETAIN UNTIL: Date created PLUS: 20 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.14K; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14L

Construction and Heavy Maintenance Projects - Photos and Aerial Maps

Notify Michigan Historical Center, Dept. of History, Arts and Libraries, for examination.

Retention, as printed
PERMANENT or Transfer to the Archives of Michigan

DTMB General Schedule #9 (County Roads Commissions), item 9.14L; approved 8/4/1998

Verify at the source: official PDF, page 4
9.14M

Construction and Heavy Maintenance Projects - Assessment District Rolls

Retention, as printed
RETAIN UNTIL: Date created PLUS: 20 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.14M; approved 8/4/1998

Verify at the source: official PDF, page 5
9.15A

Correspondence - Foremen and Employees

Retention, as printed
RETAIN UNTIL: Date created PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15A; approved 8/4/1998

Verify at the source: official PDF, page 5
9.15B

Correspondence - General

Retention, as printed
RETAIN UNTIL: Date created PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15B; approved 8/4/1998

Verify at the source: official PDF, page 5
9.15C

Correspondence - Health and Accident

Retention, as printed
RETAIN UNTIL: Date created PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15C; approved 8/4/1998

Verify at the source: official PDF, page 5
9.15D

Correspondence - Hospitalization

Retention, as printed
RETAIN UNTIL: Date created PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15D; approved 8/4/1998

Verify at the source: official PDF, page 5
9.15E

Correspondence - Life Insurance

Retention, as printed
RETAIN UNTIL: Date created PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15E; approved 8/4/1998

Verify at the source: official PDF, page 5
9.15F

Correspondence - Retirement

Retention, as printed
RETAIN UNTIL: Date created PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15F; approved 8/4/1998

Verify at the source: official PDF, page 5
9.15G

Correspondence - MDOT

Retention, as printed
RETAIN UNTIL: Date created PLUS: 10 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15G; approved 8/4/1998

Verify at the source: official PDF, page 5
9.15H

Correspondence - County Board of Commissioners

Retention, as printed
RETAIN UNTIL: Date created PLUS: 10 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15H; approved 8/4/1998

Verify at the source: official PDF, page 5
9.15I

Correspondence - Townships

Retention, as printed
RETAIN UNTIL: Date created PLUS: 10 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15I; approved 8/4/1998

Verify at the source: official PDF, page 5
9.15J

Correspondence - Unions

Retention, as printed
RETAIN UNTIL: Date created PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15J; approved 8/4/1998

Verify at the source: official PDF, page 6
9.15K

Correspondence - Policy Matters

Retention, as printed
RETAIN UNTIL: Date created PLUS: 10 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.15K; approved 8/4/1998

Verify at the source: official PDF, page 6
9.16

Departmental Receipts

County Roads, Treasurer

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.16; approved 8/4/1998

Verify at the source: official PDF, page 6
9.17A

Disbursements and Expenditures - Ledger

Retention, as printed
RETAIN UNTIL: Date created PLUS: 20 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.17A; approved 8/4/1998

Verify at the source: official PDF, page 6
9.17B

Disbursements and Expenditures - Vouchers

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.17B; approved 8/4/1998

Verify at the source: official PDF, page 6
9.17C

Disbursements and Expenditures - Inventory

County Mtls

Retention, as printed
RETAIN UNTIL: Audit by State is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.17C; approved 8/4/1998

Verify at the source: official PDF, page 6
9.18

Easements

Channel Change, Ditches, General (Road materials, stockpiling, etc.), Right-of-Way

Retention, as printed
RETAIN UNTIL: Recorded in Register of Deeds THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.18; approved 8/4/1998

Verify at the source: official PDF, page 6
9.19A

Employees - Application for Employment (Hired)

Retention, as printed
RETAIN UNTIL: Termination of employment PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.19A; approved 8/4/1998

Verify at the source: official PDF, page 6
9.19B

Employees - Application for Employment (not hired)

Retention, as printed
RETAIN UNTIL: Date created PLUS: 30 days THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.19B; approved 8/4/1998

Verify at the source: official PDF, page 6
9.19C

Employees - Authorization for Payroll Deductions

Retention, as printed
RETAIN UNTIL: No longer currently listed THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.19C; approved 8/4/1998

Verify at the source: official PDF, page 7
9.19D

Employees - Daily Timecard Report and Time Sheets

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.19D; approved 8/4/1998

Verify at the source: official PDF, page 7
9.19E

Employees - Record of Employees Earnings and Deductions Journal

Retention, as printed
RETAIN UNTIL: No longer employed PLUS: 50 years OR RETAIN UNTIL: Death PLUS: 3 years (whichever is sooner) THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.19E; approved 8/4/1998

Verify at the source: official PDF, page 7
9.19F

Employees - Personnel Data Cards

Retention, as printed
RETAIN UNTIL: Termination of employment PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.19F; approved 8/4/1998

Verify at the source: official PDF, page 7
9.19G

Employees - Retirement and Deferred Compensation Reports

Retention, as printed
RETAIN UNTIL: Retirement or termination PLUS: 50 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.19G; approved 8/4/1998

Verify at the source: official PDF, page 7
9.19H

Employees - Sick Leave, Vacation, and Holiday

Retention, as printed
RETAIN UNTIL: Date created PLUS: 4 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.19H; approved 8/4/1998

Verify at the source: official PDF, page 7
9.19I

Employees - Social Security (FICA), Federal and State Quarterly, and Yearly Reports

Retention, as printed
RETAIN UNTIL: Date created PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.19I; approved 8/4/1998

Verify at the source: official PDF, page 7
9.19J

Employees - Wage Rates

Retention, as printed
RETAIN UNTIL: No longer currently listed THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.19J; approved 8/4/1998

Verify at the source: official PDF, page 7
9.20A

Equipment - Certificate of Title

Retention, as printed
RETAIN UNTIL: Disposal of equipment THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20A; approved 8/4/1998

Verify at the source: official PDF, page 8
9.20B

Equipment - Depreciation of - Listing of Fixed Assets

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20B; approved 8/4/1998

Verify at the source: official PDF, page 8
9.20C

Equipment - Expense Data

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20C; approved 8/4/1998

Verify at the source: official PDF, page 8
9.20D

Equipment - Distribution and Rental Rate Ledger

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20D; approved 8/4/1998

Verify at the source: official PDF, page 8
9.20E

Equipment - Equipment Questionnaire

County Road Association

Retention, as printed
RETAIN UNTIL: Date created PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20E; approved 8/4/1998

Verify at the source: official PDF, page 8
9.20F

Equipment - Service Policies and Warranties

Retention, as printed
RETAIN UNTIL: Expiration THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20F; approved 8/4/1998

Verify at the source: official PDF, page 8
9.20G

Equipment - Specifications

Retention, as printed
RETAIN UNTIL: Disposal of equipment THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20G; approved 8/4/1998

Verify at the source: official PDF, page 8
9.20H

Equipment - Operative Equipment Sheet

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20H; approved 8/4/1998

Verify at the source: official PDF, page 8
9.20I

Equipment - Equipment Time Sheets

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20I; approved 8/4/1998

Verify at the source: official PDF, page 8
9.20J

Equipment - Daily Equipment Safety Reports

Retention, as printed
RETAIN UNTIL: Disposal of equipment PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20J; approved 8/4/1998

Verify at the source: official PDF, page 9
9.20K

Equipment - Equipment Expense Summary Ledger

Retention, as printed
RETAIN UNTIL: Disposal of equipment PLUS: 2 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.20K; approved 8/4/1998

Verify at the source: official PDF, page 9
9.21

General Ledger

Retention, as printed
RETAIN UNTIL: Date created PLUS: 20 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.21; approved 8/4/1998

Verify at the source: official PDF
9.22

General Ledger - Subsidiary Accounts

Retention, as printed
RETAIN UNTIL: Date created PLUS: 20 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.22; approved 8/4/1998

Verify at the source: official PDF, page 9
9.23A1

Insurance and Non-Revenue Bonds Policies - Fleet

Retention, as printed
RETAIN UNTIL: Expiration and audits PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23A1; approved 8/4/1998

Verify at the source: official PDF, page 9
9.23A2

Insurance and Non-Revenue Bonds Policies - Compensation

Retention, as printed
RETAIN UNTIL: Expiration and audits PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23A2; approved 8/4/1998

Verify at the source: official PDF, page 9
9.23A3

Insurance and Non-Revenue Bonds Policies - Buildings and Contents

Retention, as printed
RETAIN UNTIL: Expiration and audits PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23A3; approved 8/4/1998

Verify at the source: official PDF, page 9
9.23A4

Insurance and Non-Revenue Bonds Policies - Boilers and Sprinklers

Retention, as printed
RETAIN UNTIL: Expiration and audits PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23A4; approved 8/4/1998

Verify at the source: official PDF, page 9
9.23A5

Insurance and Non-Revenue Bonds Policies - Burglary

Retention, as printed
RETAIN UNTIL: Expiration and audits PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23A5; approved 8/4/1998

Verify at the source: official PDF, page 9
9.23A6

Insurance and Non-Revenue Bonds Policies - General Comprehensive

PL and PD

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.23A6; approved 8/4/1998

Verify at the source: official PDF, page 10
9.23A7

Insurance and Non-Revenue Bonds Policies - Health and Accident

Retention, as printed
RETAIN UNTIL: Expiration and audits PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23A7; approved 8/4/1998

Verify at the source: official PDF, page 10
9.23A8

Insurance and Non-Revenue Bonds Policies - Life

Retention, as printed
RETAIN UNTIL: Expiration and audits PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23A8; approved 8/4/1998

Verify at the source: official PDF, page 10
9.23A9

Insurance and Non-Revenue Bonds Policies - Hospitalization and Medical

Retention, as printed
RETAIN UNTIL: Expiration and audits PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23A9; approved 8/4/1998

Verify at the source: official PDF, page 10
9.23A10

Insurance and Non-Revenue Bonds Policies - Liability

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.23A10; approved 8/4/1998

Verify at the source: official PDF, page 10
9.23B1

Insurance and Non-Revenue Bonds Reports - Workers' Compensation

Personal Injury, Compensation Payroll Reports, Audits

Retention, as printed
RETAIN UNTIL: Date created PLUS: 10 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23B1; approved 8/4/1998

Verify at the source: official PDF, page 10
9.23B2

Insurance and Non-Revenue Bonds Reports - General Comprehensive Liability and Property Damage

Retention, as printed
RETAIN UNTIL: Date created PLUS: 20 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23B2; approved 8/4/1998

Verify at the source: official PDF, page 10
9.23C

Insurance and Non-Revenue Bonds Reports - Bonds - Non-Revenue

Surety and Fidelity

Retention, as printed
RETAIN UNTIL: Expiration of bond term PLUS: 6 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.23C; approved 8/4/1998

Verify at the source: official PDF, page 10
9.24

Inventory, Parts and Materials

Receipt Report, Requisition Report, Physical Inventory Reports, Card Register and Computer Journal

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.24; approved 8/4/1998

Verify at the source: official PDF, page 10
9.25A

Municipal Finance Commission (Revenue Bonds) - Correspondence

Retention, as printed
RETAIN UNTIL: Final payment of loan PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.25A; approved 8/4/1998

Verify at the source: official PDF, page 10
9.25B

Municipal Finance Commission (Revenue Bonds) - Application

Retention, as printed
RETAIN UNTIL: Final payment of loan PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.25B; approved 8/4/1998

Verify at the source: official PDF, page 11
9.25C

Municipal Finance Commission (Revenue Bonds) - Coupons, Revenue Bonds, and Notes

See PA 56 (1962), as amended by PA 130 (1963), and amendments thereto.

Retention, as printed
RETAIN UNTIL: Final payment PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.25C; approved 8/4/1998; PA 56 (1962), as amended by PA 130 (1963)

Verify at the source: official PDF, page 11
9.26

Legal Opinions

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.26; approved 8/4/1998

Verify at the source: official PDF, page 11
9.27

Court Cases

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.27; approved 8/4/1998

Verify at the source: official PDF, page 11
9.28

Labor Statistics and EEO

Retention, as printed
RETAIN UNTIL: Date created PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.28; approved 8/4/1998

Verify at the source: official PDF, page 11
9.29

Official Proceedings

Minutes of Meetings

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.29; approved 8/4/1998

Verify at the source: official PDF, page 11
9.30

Petitions

Retention, as printed
RETAIN UNTIL: Date created PLUS: 7 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.30; approved 8/4/1998

Verify at the source: official PDF, page 11
9.31

Plats

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.31; approved 8/4/1998

Verify at the source: official PDF, page 11
9.32A

Permits - Construction within Right-of-Way

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.32A; approved 8/4/1998

Verify at the source: official PDF, page 11
9.32B

Permits - Oversize and Overweight Loads

Retention, as printed
RETAIN UNTIL: Date created PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.32B; approved 8/4/1998

Verify at the source: official PDF, page 11
9.32C

Permits - Michigan Public Utilities

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.32C; approved 8/4/1998

Verify at the source: official PDF, page 11
9.32D

Permits - Building Moving

Retention, as printed
RETAIN UNTIL: Date created PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.32D; approved 8/4/1998

Verify at the source: official PDF, page 11
9.32E

Permits - Tree Cutting

Retention, as printed
RETAIN UNTIL: Date created PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.32E; approved 8/4/1998

Verify at the source: official PDF, page 11
9.32F

Permits - Encroachment

Retention, as printed
RETAIN UNTIL: Permanent or until removed THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.32F; approved 8/4/1998

Verify at the source: official PDF, page 11
9.32G

Permits - Driveway

Retention, as printed
PERMANENT

DTMB General Schedule #9 (County Roads Commissions), item 9.32G; approved 8/4/1998

Verify at the source: official PDF, page 11
9.33

Property

Deeds and Easements, Abstracts, Title Insurance

Retention, as printed
RETAIN UNTIL: Permanent or disposition of property THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.33; approved 8/4/1998

Verify at the source: official PDF, page 12
9.34

Purchase Orders - County Road Commission

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 2 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.34; approved 8/4/1998

Verify at the source: official PDF, page 12
9.35

Receipts Ledger and Journal

Retention, as printed
RETAIN UNTIL: Date created PLUS: 20 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.35; approved 8/4/1998

Verify at the source: official PDF, page 12
9.36

Revenue Vouchers and Transmittal Advice

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 3 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.36; approved 8/4/1998

Verify at the source: official PDF, page 12
9.37

Michigan Department of Transportation

Budgets, Delivery Reports, Inventory Disbursements, Monthly Maintenance Reports (includes non-maintenance), Payment Vouchers, Purchase Orders, Stores Card Register and Journal, Receiving Slips, Trunkline Maintenance Atlas, Receipts for Disbursement MDOT

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.37; approved 8/4/1998

Verify at the source: official PDF, page 12
9.38

Transfer Vouchers

Retention, as printed
RETAIN UNTIL: Date created PLUS: 20 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.38; approved 8/4/1998

Verify at the source: official PDF, page 12
9.39

Transfer Voucher Journal

Retention, as printed
RETAIN UNTIL: Date created PLUS: 20 years THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.39; approved 8/4/1998

Verify at the source: official PDF, page 12
9.40

Trial Balance Sheets

Monthly General Ledger

Retention, as printed
RETAIN UNTIL: Audit is completed PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.40; approved 8/4/1998

Verify at the source: official PDF, page 12
9.41

Weighmasters Reports

Retention, as printed
RETAIN UNTIL: Date created PLUS: 1 year THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.41; approved 8/4/1998

Verify at the source: official PDF, page 13
9.42

Local Opinion Materials

All documents used for internal purposes only and not required by any statute or agency regulation

Retention, as printed
RETAIN UNTIL: No longer of reference value THEN: Destroy

DTMB General Schedule #9 (County Roads Commissions), item 9.42; approved 8/4/1998

Verify at the source: official PDF, page 13
How Dekree handles this

Inside Dekree, these 120 series are applied to your actual records: the right series attached as documents land, disposition dates tracked, legal holds enforced, and every disposal logged with the schedule item that authorized it. When the state revises GS #9, the rules underneath your records update from the source.

See Records & Retention
GS #8: MunicipalitiesGS #10: Michigan Townships

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