GS #38: Local Conservation Districts retention schedule.

These records document all human resources related transactions that occur during a director's period of active board involvement. They may include, but may not be limited to, data that is used to determine associate director approval, appointed director nominations, per diem payments, and data used to determine payroll.

DTMB General Schedule #38 (Conservation Districts), item 38.101; approved 2/17/2026

These records document the certificates, licenses, and results of tests taken by employees when they complete professional development, continuing education, licensing and/or certification training that is required for employment. Other training records are kept in the employee file. (General Schedule #26.100A)

DTMB General Schedule #38 (Conservation Districts), item 38.102; approved 2/17/2026

These records document the conservation district organization and history, including mergers with other districts. They may include, but may not be limited to, certificates of organization, and district formation requests.

DTMB General Schedule #38 (Conservation Districts), item 38.103; approved 2/17/2026

These records document the conservation district board's expectations for employee conduct and customer interaction, roles and responsibilities, standards for operation, procedures, and activities of an office, etc. They may include, but may not be limited to, polices, procedures, standards, and supporting documentation.

DTMB General Schedule #38 (Conservation Districts), item 38.104; approved 2/17/2026

These records document annual reports prepared at the end of each calendar year to document the amount of withholding tax that was withheld and deposited to the IRS. They may include, but may not be limited to, Form W-3, and a copy of all employee W-2 records.

DTMB General Schedule #38 (Conservation Districts), item 38.105; approved 2/17/2026

These records document investments made by the conservation district. They may include, but may not be limited to, date of purchase, amount, maturity date, fund name, maturities showing the amount of interest and principal, confirmation notices from banks or brokerages, receipts, balance sheets, requests to invest or withdraw funds, and supporting documentation.

DTMB General Schedule #38 (Conservation Districts), item 38.106; approved 2/17/2026

These records document the conservation district's achievements throughout the year. They may include, but may not be limited to, reports containing narrative and statistical information, staff and partner highlights, and operating budgets, and supporting documentation.

DTMB General Schedule #38 (Conservation Districts), item 38.201; approved 2/17/2026

These records document the conservation district's annual goals from the five-year, long-range plans. They may include, but may not be limited to, plans containing activities, funding sources, partners, and timelines for achieving the goals, and supporting documentation.

DTMB General Schedule #38 (Conservation Districts), item 38.202; approved 2/17/2026

These records document the conservation district's strategic plan to meet local conservation concerns or needs. They may include, but may not be limited to, plans containing problem summaries and concerns, top priorities, plans, and evaluations of the results, and supporting documentation.

DTMB General Schedule #38 (Conservation Districts), item 38.203; approved 2/17/2026

These records document the conservation district's periodic community surveys of conservation concerns. They may include, but may not be limited to, survey data, committee meeting minutes, strategic planning notes, decisions on ranking priorities, and completed Conservation Needs Assessments.

DTMB General Schedule #38 (Conservation Districts), item 38.204; approved 2/17/2026

These records document work performed by the conservation district for customers who are public and private entities within the district. They may include, but may not be limited to, plans, notes, contact information, and purchase information.

DTMB General Schedule #38 (Conservation Districts), item 38.205; approved 2/17/2026

These records document a conservation district's tree sale and native plant sale. They may include, but may not be limited to, shipping documents, certificates of inspection, certificates of plants purchased, etc. (PA 189 of 1931)

DTMB General Schedule #38 (Conservation Districts), item 38.301; approved 2/17/2026; PA 189 of 1931

These records document which restricted use pesticides will be applied, as well as when and where they will be applied. They may include, but may not be limited to, landowner permission forms, and treatment forms. (PA 451 of 1994, Part 83)

DTMB General Schedule #38 (Conservation Districts), item 38.302; approved 2/17/2026; PA 451 of 1994, Part 83

These records document the purchase of pesticides. They may include, but may not be limited to, shipping data, and invoices. (PA 451 of 1994, Part 83)

DTMB General Schedule #38 (Conservation Districts), item 38.303; approved 2/17/2026; PA 451 of 1994, Part 83

These records document individuals who seek election to the conservation district board in an upcoming election. Signatures must be collected, and the petitions must be submitted at least 60 days prior to the election.

DTMB General Schedule #38 (Conservation Districts), item 38.401; approved 2/17/2026

These records document notices to the public that are published by conservation districts in the newspaper of record 45 days prior to the annual meeting and election. They may include, but may not be limited to, dates, times, locations, information about who will be on the election ballot, and agenda items.

DTMB General Schedule #38 (Conservation Districts), item 38.402; approved 2/17/2026

These records document the votes submitted by eligible residents of the conservation district during elections. They may include, but may not be limited to, absentee ballots, and in person voted ballots. During the first six months after the election is held all ballots must be sealed. A representative from the Michigan Department of Agriculture and Rural Development may open the sealed envelopes to inspect the election activities.

DTMB General Schedule #38 (Conservation Districts), item 38.403; approved 2/17/2026

These records document who is registered and eligible to vote in conservation district elections. They may include, but may not be limited to, signed registration forms submitted by residents of the conservation district who are at least 18 years old. During the first six months after the election is held all registrations must be sealed. A representative from the Michigan Department of Agriculture and Rural Development may open the sealed envelopes to inspect the election activities.

DTMB General Schedule #38 (Conservation Districts), item 38.404; approved 2/17/2026

These records document the oaths taken by newly elected, re-elected, and appointed conservation district board directors, who affirm they will lawfully fulfill the duties to which they were elected or appointed. They may include, but may not be limited to, signed forms that are notarized.

DTMB General Schedule #38 (Conservation Districts), item 38.405; approved 2/17/2026

These records document the results of conservation district elections. They may include, but may not be limited to, forms completed by conservation district election polling officials for each election that lists the candidates and winners and vote totals for each.

DTMB General Schedule #38 (Conservation Districts), item 38.406; approved 2/17/2026

These records document notifications sent by the Michigan Department of Agriculture and Rural Development to the conservation district after the final election documentation is reviewed and eligibility is certified.

DTMB General Schedule #38 (Conservation Districts), item 38.407; approved 2/17/2026

These records document volunteer work by unpaid members of the public. They may include, but may not be limited to, volunteer hours, release of liability waivers, and safety training attendance.

DTMB General Schedule #38 (Conservation Districts), item 38.408; approved 2/17/2026