GS #36: Drain and Water Resources Commissioners retention schedule.
The 40 record series with retention rules in General Schedule #36 (approved 2-24-2015), with retention periods reproduced exactly as the official schedule prints them. Applies to: Counties.
Educational reading aid, not legal advice. The official schedule remains the authority, retention periods are minimums, and records under litigation, audit, investigation, or a pending FOIA request must be kept regardless of the period. Confirm with the official PDF and your municipal attorney before disposing of anything.
Establishing and Improving Intercounty and County Drains
Establishing and Improving Intercounty and County Drains
These records document establishing and improving county and intercounty drains, and all documents involved in the establishment, construction, and improvement of county and intercounty drains. Files may include: applications to establish a drainage district; orders to establish a drainage district, order of necessity, first and final orders of determinations; petitions; treasurer's certificate; reports; notices; affidavits; proofs of service, mailings, postings; decisions; drainage district maps; permits; soil borings; assessment rolls; minutes; supporting documents, etc.
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.101; approved 2/24/2015
Verify at the source: official PDF, page 1Attendance sheets
Attendance sheets created at any meeting or proceeding including, but not limited to Hearings and Notice of Letting and Day of Review
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.102; approved 2/24/2015
Verify at the source: official PDF, page 1Correspondence
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.103; approved 2/24/2015
Verify at the source: official PDFHearing Transcript
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.104; approved 2/24/2015
Verify at the source: official PDF, page 1Final Construction Plans
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.105; approved 2/24/2015
Verify at the source: official PDFConstruction Inspection Reports and Contracts
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.106; approved 2/24/2015
Verify at the source: official PDF, page 2Response to Appeal; Order Appointing Board of Review; and Notice to Board of Review
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.107; approved 2/24/2015
Verify at the source: official PDF, page 2Development, Issued Permits and Agreements
Development, Issued Permits and Agreements
These records document developments issued permits, and agreements relating to drains. Files may include: agreements pursuant to section 425 and 433; published rules; development and permit final construction plans and as-builts; final plat (copy); record drawings; easements; supporting documents, etc.
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.201; approved 2/24/2015
Verify at the source: official PDF, page 2Correspondence
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.202; approved 2/24/2015
Verify at the source: official PDFConstruction Inspection Reports
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.203; approved 2/24/2015
Verify at the source: official PDFOther Proceedings
Other Proceedings
These records document other drain proceedings. Files may include: Abandonment, Relinquishment, Obstruction, Appointment of Special Drain Commissioners, and Consolidation. These files include: petitions; notices; proofs of service, mailings, publications, and postings; affidavits, releases of easements, statement of drain funds to be furnished to township treasurer; resolutions; reports; court proceedings and documents; orders; drainage district maps; minutes; supporting documents, etc.
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.301; approved 2/24/2015
Verify at the source: official PDF, page 3Attendance sheets
Attendance sheets at any meeting or proceeding including, but not limited to, Abandonment and Consolidation
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.302; approved 2/24/2015
Verify at the source: official PDF, page 3Construction Inspection Reports
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.303; approved 2/24/2015
Verify at the source: official PDFNon-Petition Maintenance and Assessment
Non-Petition Maintenance and Assessment
These records document non-petitioned maintenance and assessments of drains. Files may include maintenance resolutions; drain inspections; notices of day of review; proofs of service, mailings, publications, and postings; supporting documents, etc.
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.401; approved 2/24/2015
Verify at the source: official PDF, page 3Complaint and Response
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.402; approved 2/24/2015
Verify at the source: official PDF, page 3Maintenance Crew Schedule
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.403; approved 2/24/2015
Verify at the source: official PDF, page 4Contract Documents
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.404; approved 2/24/2015
Verify at the source: official PDF, page 4Assessment Rolls
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.405; approved 2/24/2015
Verify at the source: official PDFLegal Proceedings
Legal Proceedings
These records document drain and lake legal proceedings about drains. Files include complaint, answer(s), and orders, etc.
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.501; approved 2/24/2015
Verify at the source: official PDF, page 4Pleadings and Discovery
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.502; approved 2/24/2015
Verify at the source: official PDF, page 4Property Acquisition
Property Acquisition
These records document all types of property acquisitions. Records may include all deeds, easements; release of right of way; orders of special commissioner; condemnation orders; affidavits; other agreements affecting real property, etc.
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.601; approved 2/24/2015
Verify at the source: official PDF, page 4Property Appraisals
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.602; approved 2/24/2015
Verify at the source: official PDF, page 4Title Searches
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.603; approved 2/24/2015
Verify at the source: official PDF, page 4Financial
Financial
These records document drain financial activities related to bonds and may include: 434 notes; bond issue documentation; IRS reporting forms, etc.
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.701; approved 2/24/2015
Verify at the source: official PDF, page 5General Administration
General Administration
These records document the general administration of Drain Offices. Files may include: magazines and manuals; phone messages; general correspondence; application for grants; photos and digital images; other electronic documents, etc.
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.801; approved 2/24/2015
Verify at the source: official PDF, page 5General FOIA Request and Response
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.802; approved 2/24/2015
Verify at the source: official PDF, page 5Annual Report
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.803; approved 2/24/2015
Verify at the source: official PDF, page 5County Enforcing Agency for Part 91
Soil Erosion and Sediment Control
These records document soil erosion and sediment control. Files may include plans; applications; permits; inspection reports; correspondence; supporting documents, etc.
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.901; approved 2/24/2015
Verify at the source: official PDF, page 5Lake Levels and Lake Improvement Boards
Lake Levels and Lake Improvement Boards
These documents record the establishment and related proceedings for lake levels and lake improvement boards. Files may include: orders; notices; permits; petitions; resolutions; engineering, dam, and inspection reports; as-builts; affidavits; minutes; proofs of service, mailings, postings, and publications; supporting documents etc
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1001; approved 2/24/2015
Verify at the source: official PDF, page 5Attendance sheets
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1002; approved 2/24/2015
Verify at the source: official PDFConstruction Contracts
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1003; approved 2/24/2015
Verify at the source: official PDF, page 6Assessment Rolls
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1004; approved 2/24/2015
Verify at the source: official PDFCorrespondence
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1005; approved 2/24/2015
Verify at the source: official PDFFinal Construction Plans
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1006; approved 2/24/2015
Verify at the source: official PDFChapter 20 and 21 Drains
Chapter 20 and 21 Drains
These records document establishing and improving chapter 20 and 21 drains, proceedings, development, and construction of county drains. Files may include all types of petitions; notices; affidavits; proof of service, mailing, and posting; bids; awards of contract; decisions; reports; treasure's certificate; drainage district maps; permits; soil borings; resolutions; supporting documents etc
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1101; approved 2/24/2015
Verify at the source: official PDF, page 6Attendance sheets
Attendance at any meeting or proceeding
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1102; approved 2/24/2015
Verify at the source: official PDF, page 7Correspondence
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1103; approved 2/24/2015
Verify at the source: official PDFFinal Construction Plans
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1104; approved 2/24/2015
Verify at the source: official PDFInspection Reports
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1105; approved 2/24/2015
Verify at the source: official PDFAssessment Rolls
DTMB General Schedule #36 (Drain and Water Resources Commissioners), item 36.1106; approved 2/24/2015
Verify at the source: official PDFInside Dekree, these 40 series are applied to your actual records: the right series attached as documents land, disposition dates tracked, legal holds enforced, and every disposal logged with the schedule item that authorized it. When the state revises GS #36, the rules underneath your records update from the source.
See Records & Retention