GS #3: Register of Deeds retention schedule.

These records document the receipt of monies for services provided, taxes assessed or products sold by the Register of Deeds Office. Files may include balance sheets, cash receipts, cash register tapes, revenue vouchers, or any other record used to document and balance daily, weekly, and/or monthly transactions.

DTMB General Schedule #3 (County Registers of Deeds), item 3.100; approved 10/17/2006

These records document the amount of funds remitted to other departments or agencies, e.g. receipts transmitted to the general fund of the county, or to the state treasurer for the remonumentation act on a quarterly basis in accordance with MCL 600.2567a. This file may also contain any documentation supporting the calculation of the amounts transmitted.

DTMB General Schedule #3 (County Registers of Deeds), item 3.105; approved 10/17/2006; MCL 600.2567a

These records document agreements for purchase or sale of items and services between the Register of Deeds Office and other entities. Examples include service agreements on equipment or software, agreements with county departments or outside agencies for delivery or access to records and/or information. Files may contain signed agreements, amendments, extensions, warrantees, procurement documentation, etc.

DTMB General Schedule #3 (County Registers of Deeds), item 3.110; approved 10/17/2006

General correspondence does not pertain to a specific project and is often organized chronologically or by correspondent's name. General correspondence may exist in a variety of formats, including memos, letters, notes and electronic mail messages.

DTMB General Schedule #3 (County Registers of Deeds), item 3.115; approved 10/17/2006

Correspondence or project records of special subjects and policy items may consist of notifications from the Board or Administration regarding changes in county policy or procedure, directives from the State or other origin regarding changes in laws or procedures affecting the office.

DTMB General Schedule #3 (County Registers of Deeds), item 3.120; approved 10/17/2006

These files include any instrument recorded as required or authorized by statute or recorded at the discretion of the Register. Files may include, but are not limited to: deeds, condominium master deeds, easements, right of ways, resolutions, power of attorney, fixture filings, liens, leases, releases, land contracts, mortgages, subordinations, affidavits, leases, agreements, certificates, discharges, death certificates, foreclosures, notices of default, judgments, modifications, sheriff deeds, master plans, plats, etc. Recordings are generally associated with real property. Original documents are returned or destroyed after recording as required by statute.

DTMB General Schedule #3 (County Registers of Deeds), item 3.200; approved 10/17/2006

These records are received and maintained in accordance with MCL 211.135. Files may include: certificates from the state or county treasurer stating whether there are any tax liens or titles held by this state, or by any individual, against the property sought to be conveyed by the recording instrument; certificates from government entities such as a city, village, or township indicating that all taxes or special assessments due on that property have been paid for the 5 years preceding the date of the document. (MCL 211.135 will lapse December 31, 2006, and a treasurer's tax certificate will not be required after this date )

DTMB General Schedule #3 (County Registers of Deeds), item 3.205; approved 10/17/2006; MCL 211.135

Original recorded documents are returned to the individual or office designated to receive them upon completion of the recording process. Recorded documents may be returned by mail, special courier, or picked up in the office. If for any reason these documents do not reach the intended destination, and after sufficient investigation to determine an alternate delivery address, the documents are held in the office as undeliverable recorded items.

DTMB General Schedule #3 (County Registers of Deeds), item 3.210; approved 10/17/2006

These maps and supporting records document the layout of a condominium, including survey, site and utility plans. Files may contain preliminary drawings, title policies, approvals from various approving boards and agencies, correspondence, etc.

DTMB General Schedule #3 (County Registers of Deeds), item 3.215; approved 10/17/2006

These maps and supporting records document the layout of a condominium, including survey, site and utility plans. Files may contain preliminary drawings, title policies, approvals from various approving boards and agencies, correspondence, etc.

DTMB General Schedule #3 (County Registers of Deeds), item 3.220; approved 10/17/2006

These maps or development plans are filed in accordance with MCL 559.174 to document the layout of a condominium, including survey, site and utility plans. These are not the condominium master deed as recorded (see "Recorded Documents and Related Indexes" item number 3.200). However, the master deed is required to contain reduced copies of the filed plans. These copies are available for viewing by the public and are filed to provide a large, legible copy of the information found in the master deed.

DTMB General Schedule #3 (County Registers of Deeds), item 3.225; approved 10/17/2006; MCL 559.174

Documents filed in the personal property records by local treasurers upon belief that the taxpayer: has absconded; is about to abscond from the state; has removed or is about to move property out of this state; or is about to assign, dispose of or conceal this property and jeopardize the collection of any personal property tax assessed or levied.

DTMB General Schedule #3 (County Registers of Deeds), item 3.230; approved 10/17/2006

Liens filed by state treasuries attaching personal property. ) Retention in accordance with MCL 211.684.

DTMB General Schedule #3 (County Registers of Deeds), item 3.235; approved 10/17/2006; MCL 211.684

Liens filed by federal treasuries attaching personal property. Retention in accordance with MCL 211.665.

DTMB General Schedule #3 (County Registers of Deeds), item 3.240; approved 10/17/2006; MCL 211.665

Transcript of land granted by the government to individuals who had "homesteaded" the land to perfect a claim to the land, or a certified transcript of the transaction whereby land was granted by the government to the original homesteader or purchaser.

DTMB General Schedule #3 (County Registers of Deeds), item 3.245; approved 10/17/2006

These records document the application for the development of land in accordance with the Land Division Act (MCL 560.101). Files may contain preliminary plat drawings, title policies, approvals from various approving boards and agencies, correspondence, etc.

DTMB General Schedule #3 (County Registers of Deeds), item 3.250; approved 10/17/2006; MCL 560.101

These records document the application for the development of land in accordance with the Land Division Act (MCL 560.101). Files may contain preliminary plat drawings, title policies, approvals from various approving boards and agencies, correspondence, etc.

DTMB General Schedule #3 (County Registers of Deeds), item 3.255; approved 10/17/2006; MCL 560.101

These records document the final development of land in accordance with the Land Division Act (MCL 560.101).

DTMB General Schedule #3 (County Registers of Deeds), item 3.260; approved 10/17/2006; MCL 560.101

These records, created and maintained in accordance with MCL 565.24, list recorded documents in the order in which they were received by the Register of Deeds.

DTMB General Schedule #3 (County Registers of Deeds), item 3.265; approved 10/17/2006; MCL 565.24

These records document the consideration paid for real estate when a valuation affidavit is filed to suppress the amount of consideration from the public record in accordance with MCL 207.511. The affidavits are used for audit purposes and may not be released to anyone other than an auditor without an order from a court of record

DTMB General Schedule #3 (County Registers of Deeds), item 3.270; approved 10/17/2006; MCL 207.511

These records pertain to personal property and are now filed with the State of Michigan - Secretary of State (MCL 440.1102), and are no longer required to be retained by the Register of Deeds. Records may be disposed of after 8/1/2006, pursuant to MCL 440.9522.

DTMB General Schedule #3 (County Registers of Deeds), item 3.300; approved 10/17/2006; MCL 440.1102; MCL 440.9522