GS #11: Local Law Enforcement retention schedule.

These records document vehicles that are abandoned or impounded. They may include, but may not be limited to, photographs, data describing the vehicle, TR-52 "Notice of Abandoned Vehicle" forms, and requests from wrecker companies. (MCL 257.252b)

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.001; approved 5/6/2025; MCL 257.252b

These records document accidents reported to the Michigan State Police either electronically or on the UD-10 "Uniform Traffic Crash Report" form (MCL 257.622). These records also include accidents that take place on private property that are not reported on the UD-10.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.002; approved 5/6/2025; MCL 257.622

These records document people who were arrested. They may include, but may not be limited to, names, dates, charges, and disposition.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.009; approved 5/6/2025

These records document the evidentiary breath test that is administered to a suspect. They do not document preliminary tests (PBTs).

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.010; approved 5/6/2025

These records document background investigations that are completed on officers and deputies prior to employment. They may include, but may not be limited to, confidential information gathered about the employee during the hiring process.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.011; approved 5/6/2025

These records document bicycles that are registered. The information is used to attempt to recover stolen bicycles. They may include, but may not be limited to, owner name, contact information, bicycle description, serial number, and registration tag number.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.012; approved 5/6/2025

These records document licenses that are issued to oversized vehicles. The licenses grant permission to move throughout the community for a maximum of 1 year.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.013; approved 5/6/2025

These records document the tracking of incidents. They may include, but may not be limited to, incident numbers, date, time, names, location, and nature of crime.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.014; approved 5/6/2025

These records document the dispatch of officers for incidents. They may include, but may not be limited to, incident type, who responded, incident number generated, and date and time.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.015; approved 5/6/2025

These records document individuals who are involved in suspicious activities. They may include, but may not be limited to, names, date, and activity or charge.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.016; approved 5/6/2025

These records document discovery orders submitted by attorneys for information related to cases.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.017; approved 5/6/2025

These records document what has come into, and left, the evidence storage area. They may include, but may not be limited to, the receipt number, case number, and complaint number.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.018; approved 5/6/2025

These records document what records were expunged. They may include, but may not be limited to the name, charge, date, and correspondence.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.019; approved 5/6/2025

These records document the extradition of a suspect or prisoner to a different jurisdiction.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.020; approved 5/6/2025

These records document who applied for a federal firearms license. They are completed by licensed firearm dealers and forwarded to the federal government. They may include, but may not be limited to, "snap out" of the registration form (ATF-Form 8 part II) and supporting documentation.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.021; approved 5/6/2025

These records document the registration of dealers of precious metal or gems in compliance with P.A. 95 of 1981. They may include registration documents, supply transaction information regarding sales to police agencies, etc. MCL 445.484 authorizes destruction of the transaction records after 1 year, if there is no investigation on the precious items involved in the transaction.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.024; approved 5/6/2025; P.A. 95 of 1981; MCL 445.484

These records document individuals whose identity is verified by local law enforcement. They may include, but may not be limited to, fingerprints and photographs of the individuals.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.025; approved 5/6/2025

These records document non-criminal incidents. They are typically filed according to the number assigned by the central dispatch. They may include, but may not be limited to, arrest records, Uniform Traffic Crash Reports (UD-10), computer printouts, written reports, statements, tips, photos, negatives, crime lab reports, copies of warrants, affidavit of warrant, Breath, Blood, Urine Test Reports (DI-177), Refusal to be Tested forms (DI-93), LEIN breath entry, Blood Alcohol Content reports, Blood Alcohol Content Data Master, supplemental reports, court disposition, receipts, OUIL cost recovery, case logs, discovery request, attorney request, affidavit for search warrants, liquor inspection reports, Property/Evidence Inventory Form, driver re-exam requests, diagrams, and interrogation video recordings. Classification is assigned according to what the person was charged with doing, not what they pled to.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.026A; approved 5/6/2025

These records document misdemeanor incidents. They are typically filed according to the number assigned by the central dispatch. They may include, but may not be limited to, arrest records, Uniform Traffic Crash Reports (UD-10), computer printouts, written reports, statements, tips, photos, negatives, crime lab reports, copies of warrants, affidavit of warrant, Breath, Blood, Urine Test Reports (DI-177), Refusal to be Tested forms (DI-93), LEIN breath entry, Blood Alcohol Content reports, Blood Alcohol Content Data Master, supplemental reports, court disposition, receipts, OUIL cost recovery, case logs, discovery request, attorney request, affidavit for search warrants, homicide reports, liquor inspection reports, Property/Evidence Inventory Form, driver re-exam requests, diagrams, and interrogation video recordings. Classification is assigned according to what the person was charged with doing, not what they pled to.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.026B; approved 5/6/2025

These records document felony incidents. They are typically filed according to the number assigned by the central dispatch. They may include, but may not be limited to, arrest records, Uniform Traffic Crash Reports (UD-10), computer printouts, written reports, statements, tips, photos, negatives, crime lab reports, copies of warrants, affidavit of warrant, Breath, Blood, Urine Test Reports (DI-177), Refusal to be Tested forms (DI-93), LEIN breath entry, Blood Alcohol Content reports, Blood Alcohol Content Data Master, supplemental reports, court disposition, receipts, OUIL cost recovery, case logs, discovery request, attorney request, affidavit for search warrants, homicide reports, liquor inspection reports, Property/Evidence Inventory Form, driver re-exam requests, diagrams, and interrogation video recordings. Classification is assigned according to what the person was charged with doing, not what they pled to.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.026C; approved 5/6/2025

These records document homicide and criminal sexual conduct incidents. They are typically filed according to the number assigned by the central dispatch. They may include, but may not be limited to, arrest records, Uniform Traffic Crash Reports (UD-10), computer printouts, written reports, statements, tips, photos, negatives, crime lab reports, copies of warrants, affidavit of warrant, Breath, Blood, Urine Test Reports (DI-177), Refusal to be Tested forms (DI-93), LEIN breath entry, Blood Alcohol Content reports, Blood Alcohol Content Data Master, supplemental reports, court disposition, receipts, OUIL cost recovery, case logs, discovery request, attorney request, affidavit for search warrants, homicide reports, liquor inspection reports, Property/Evidence Inventory Form, driver re-exam requests, diagrams, and interrogation video recordings. Classification is assigned according to what the person was charged with doing, not what they pled to.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.026D; approved 5/6/2025

These records document which personal property items were removed from an individual who is held by a city, township, or village police agency prior to transfer to a county facility or release. They may include, but may not be limited to, personal history information.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.027; approved 5/6/2025

These records document when a juvenile is apprehended. They may include, but may not be limited to, reports containing information about the offense, the immediate placement of the juvenile, parent or guardian information, the date of the juvenile's release, the signature of the party to whom the juvenile is released, a physical description of the youth, name, date of birth, date of emancipation, charge, disposition, photographs, and fingerprints.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.028; approved 5/6/2025

These records document that a private citizen was not involved in criminal activity within the community. They are issued by the local law enforcement agency upon request.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.029; approved 5/6/2025

These records document establishments that sell or serve liquor. They may include, but may not be limited to, quarterly inspection reports completed by officers pertaining to the named establishment.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.030; approved 5/6/2025

These records document monitoring of licenses issued to liquor establishments. They may include, but may not be limited to, liquor licenses issued by the Michigan Liquor Control Commission, drawings, background information, tax information, bank statements, birth certificates, LEIN printouts, I Chat responses, and Auto-Track reports.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.031; approved 5/6/2025

These records document businesses within a community that may be required by local ordinances to register with the agency. Examples include arcades, auction firms, massage facilities, spas, pawnshops, car shops, etc.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.032; approved 5/6/2025

These records document the daily activity of road patrol and animal control officers.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.033; approved 5/6/2025

These records document officer activity for the month. They are generated from information collected in the dailies completed by patrol officers.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.034; approved 5/6/2025

These records document items received by pawn shops. They are submitted by pawn shops in compliance with P.A. 231 of 1945. They assist with the recovery of stolen material.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.035; approved 5/6/2025

These records document citizens who sell door-to-door, and are used to verify an individual's legitimacy. They may include, but may not be limited to, background checks, and computer printouts.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.036; approved 5/6/2025

These records document personal protection orders issued by the court.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.037; approved 5/6/2025

These records document calls that officers were dispatched on.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.040; approved 5/6/2025

These records document incidents and activities handled by the law enforcement agency. They may include, but may not be limited to, information associated with case processing, accident processing, dispatch, gun permits, gun registration, wants and warrants, jacket processing, public safety inquiry, jail inquiry, incident reports, booking reports, jail reports, general orders, district court inquiries, subpoenas, tickets and citations, prisoner locations, non-inmate cash receipts, financial systems, case reporting, accident reporting, outstanding receipts, incident numbers, offense, officer, date, case disposition, location, property records, receipts, vehicle records, evidence logs, abandoned vehicles, administrative records, miscellaneous registrations, and permits. These systems may be linked to other systems, such as the Law Enforcement Information Network (LEIN) or Michigan Incident Crime Reporting (MICR) systems.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.041; approved 5/6/2025

These records document who is on duty each day when roll call is taken.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.043; approved 5/6/2025

These records document which information was distributed to officers at the beginning of each shift.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.044; approved 5/6/2025

These records document citizens who applied for a Salvaged Vehicle Title.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.045; approved 5/6/2025

These records document tracking of the location of sex offenders. They may include, but may not be limited to, Michigan Sex Offender Registration forms (DD-4) that are required by P.A. 295 of 1994 to register sex offenders. Information from the forms is entered into the LEIN.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.046; approved 5/6/2025

These records document skate park equipment like skateboards, roller blades, helmets, pads, etc. They may include, but may not be limited to, the owner's name, contact information, description of equipment, serial number and registration tag number.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.047; approved 5/6/2025

These records document the issuing of permits to allow a one-time movement of an oversized load or object. They expire after the date of the move. They may include, but may not be limited to, a description of what was moved, equipment, route, date, company name, and fees.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.048; approved 5/6/2025

These records document subpoenas received to appear in court or requesting information.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.049; approved 5/6/2025

These records document temporary license plates issued by the agency.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.051; approved 5/6/2025

These records document traffic citations that are issued. They are filed by issuing officer and by year. They are used by the officer when reporting to court in response to the citation that was issued.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.052; approved 5/6/2025

These records document the ticket and citation numbers for the book and the officer that it was assigned to.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.053; approved 5/6/2025

These records document the tickets that were issued. A copy is forwarded to the courts.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.054; approved 5/6/2025

These records document waivers signed by citizens that ask officers to unlock their vehicle, and releases the department from liability associated with any damage that may occur.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.055; approved 5/6/2025

These records document the release of vehicles that were impounded. They may include, but may not be limited to, the complaint number, vehicle, wrecker agent, and release information.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.056; approved 5/6/2025

These records document audio and/or video that is recorded using any type of device for routine surveillance and security.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.057; approved 5/6/2025

These records document recordings captured by body worn cameras (a device worn by a law enforcement officer), if the recording is relevant to an ongoing criminal or internal investigation or a formal complaint against a law enforcement officer or agency. (MCL 780.316)

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.057A; approved 5/6/2025; MCL 780.316

These records document warrants that were issued by the court or prosecutor. They may include, but may not be limited to, orders for release, protective conditions, case sheets, LEIN printouts, and Warrant and Vehicle Worksheets. They are active until the suspect is arrested or recalled by a court. They are used to verify LEIN entries when audited. After the individual is arrested they are forwarded to the arresting authority or prosecutor.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.058; approved 5/6/2025

These records document the weight of drugs received for destruction. They may include, but may not be limited to, the location, weight, activity dates, and people involved.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.059; approved 5/6/2025

These records document when someone obtains a traffic crash report within 30 days of a crash.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.060; approved 5/6/2025

These records document license plate information (images and metadata) that are collected by LPR devices to support investigations. They may include, but may not be limited to, plate information, location and GPS coordinates, time and date of image capture, and camera identification.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.061; approved 5/6/2025

These records document tips that are received from the public, but are not used. They may include, but may not be limited to, tip forms, audio recordings, notes, and email correspondence. If the tip is used, retain in the incident file (11.026A-D).

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.062; approved 5/6/2025

These records document traffic controls. They may include, but may not be limited to, traffic control orders, rescinded traffic control orders, traffic control determinations (stop or yield), rescinded traffic control determinations, and parking regulations.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.063; approved 5/6/2025

These records document efforts to eliminate the occurrence of rape while in prison. They may include, but may not be limited to, incident reports, investigations, plans, and proof of training.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.064; approved 5/6/2025

These records document the inspection of marijuana retail sales facilities. They may include, but may not be limited to, sales records, licensing documents, inspection documents, correspondence, and supporting documentation.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.065; approved 5/6/2025

These records document that the local law enforcement agency asked a potential purchaser of a firearm certain questions to determine their eligibility for a license. They may include, but may not be limited to, application, copy of the State of Michigan identification.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.066A; approved 5/6/2025

These records document that the local law enforcement agency asked a potential purchaser of a firearm certain questions to determine their eligibility for a license. They may include, but may not be limited to, application, denial letter, copy of the State of Michigan identification, and supporting documentation not in LEIN.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.066B; approved 5/6/2025

These records document individuals who are prohibited from going to a particular address or location.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.067; approved 5/6/2025

These records document the authority of the law enforcement agency to fingerprint individuals for non-criminal justice purposes. They may include, but may not be limited to, applicant forms (RI-030), and copies of identification cards.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.068; approved 5/6/2025

These records document the validation of the accuracy of LEIN and NCIC records. They may include, but may not be limited to, reports, warrants, injunctive orders, and notes.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.069; approved 5/6/2025

These records document notification that a vehicle was repossessed so local law enforcement is aware that the vehicle is not stolen. They may include, but may not be limited to, orders received from the repossessing company, and lists of repossessed vehicles.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.070; approved 5/6/2025

These records document when an agency member uses force against a member of the public. They may include, but may not be limited to, names, personal information, description of the incident, justification of the use of force, and reviewer's comments.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.071; approved 5/6/2025

These records document clinical services that are provided by the police clinician. They may include, but may not be limited to, patient data forms, treatment records, release of information forms, doctor's notes, and correspondence.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.072; approved 5/6/2025

These records document recordings that are captured by various recording systems used by enforcement members, as required by policy or law. They may include, but may not be limited to, any recordings of training activity.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.073; approved 5/6/2025

These records document patrol activities that are captured by video recording systems used by enforcement members, as required by department policy or law. They may include, but may not be limited to, any recorded media generated during a traffic stop, the investigation of a complaint, or generated during an arrest, searches that generated a criminal incident report, or enforcement action. They may also include any recorded media which depict pursuits, the use of force, traffic crashes involving department vehicles, or other critical incidents.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.074; approved 5/6/2025

These records document in-house and external training. They may include, but may not be limited to, dates, course titles, and training hours the officer received.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.101; approved 5/6/2025

These records document the billing for alarms and false alarms that officers respond to. They may include, but may not be limited to, billings, statements, and receipts.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.102; approved 5/6/2025

These records document compliance with the Americans with Disabilities Act. They may include, but may not be limited to, employee medical records, criminal history checks, background checks, driving record, workers compensation information, disability information, and credit report.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.103; approved 5/6/2025

These records document the annual reporting of activities and events. They may include, but may not be limited to, statistical information regarding criminal activity, calls for assistance, financial information, trainings held or attended, and other department activities.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.104; approved 5/6/2025

These records document money that was received and then deposited for preliminary breath tests, vehicle fines, bonds, etc.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.105; approved 5/6/2025

These records document the payment of bail bonds. The form is a 3-part document. 1 copy is issued to the bonder, 1 copy is forwarded to the courts, and the agency retains 1 copy. The form identifies the person's name, case number, charges, date, appearance information, amount of bail, etc.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.106; approved 5/6/2025

These records document buildings that are owned by the law enforcement agency. They are used to construct and maintain buildings and other infrastructure. They may include, but may not be limited to, blueprints, building plans, drawing plans and diagrams of the office or jail.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.108A; approved 5/6/2025

These records document buildings that the law enforcement agency may need to provide security and protection for. They may include, but may not be limited to, blueprints, building plans, security system information, and emergency plans.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.108B; approved 5/6/2025

These records document department investigations of alleged employee misconduct and the outcome of such investigations. They may include, but may not be limited to, citizen and internal complaint forms, final disposition reports, and investigative narrative reports.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.110; approved 5/6/2025

These records document information that is collected to support investigations of alleged employee misconduct. They may include, but may not be limited to, incident reports, video and audio recordings, crash reports, letters, memoranda, written statements, photographs, and supporting documentation.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.111; approved 5/6/2025

These records document internal policies, general orders and department orders issued by the Sheriff or Chief. They may include, but may not be limited to, official bulletins that are used to convey information to the administrative staff, deputies, officers, and jail staff.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.115; approved 5/6/2025

These records document equipment and property donated or disposed of with a value over $500.00.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.116; approved 5/6/2025

These records document the seizure of property related to drug traffic or offenses, pursuant to MCL 333.7524. They may include, but may not be limited to, descriptions of what was seized, titles, deeds, and disposition of the item(s).

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.117; approved 5/6/2025; MCL 333.7524

These records document grievances filed against union contracts.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.119; approved 5/6/2025

These records document invoices that are generated by the department for false alarms, inmate meals, police contract services, overtime, licenses, etc.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.122; approved 5/6/2025

These records document agreements executed between the department and other agencies to provide mutual support as needed during a crisis or emergency.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.125; approved 5/6/2025

These records document a new officer's training period, such as performance, areas needing improvement during their probation period after being hired, etc. They may include, but may not be limited to, dailies, daily observations, weekly summaries, road logs, tickets, UD-10's, case reports, warrants, and property receipts.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.126; approved 5/6/2025

These records document internal bulletins that are used to distribute information. Departments receiving the bulletins must sign to acknowledge receipt. These are reviewed annually to determine if they should become a Department Order or Policy.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.127; approved 5/6/2025

These records document employees who have a second job. It is authorized by the agency and used to identify any conflicts of interest.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.128; approved 5/6/2025

These records document overtime used and submitted by officers. It is used to resolve any immediate issues with pay.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.129; approved 5/6/2025

These records document summary information that is collected about employees. They may include, but may not be limited to, employee badge number, MITN number, phone number, address, seniority, hire date, termination date, and birthday.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.131; approved 5/6/2025

These records document the reason for, and circumstances surrounding, a separation of service for employees who are Michigan Commission on Law Enforcement Standards (MCOLES) certified. (MCL 28.563)

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.132A; approved 5/6/2025; MCL 28.563

These records document testing that qualifies officers for promotion. They may include, but may not be limited to, test scores, test sheets, order of ranking, and results of offsite testing.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.134; approved 5/6/2025

This is a waiver of liability signed by a citizen who rides with the deputies. It is used to document the date and the name of the person who participated.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.136; approved 5/6/2025

These records document notifications to a department or officers that they are scheduled for upcoming training.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.137; approved 5/6/2025

These records document money available and spent from the training fund. They may include, but may not be limited to, 302 Fund award documents, payment receipts, training descriptions and attendance records.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.139; approved 5/6/2025

These records document crime statistics and other information that is generated by the Michigan State Police.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.141; approved 5/6/2025

These records document inspections of boat liveries that are conducted annually on behalf of the Department of Natural Resources, Law Enforcement Division. They may include, but may not be limited to, applications, inspection worksheets, correspondence, and supporting documentation.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.143; approved 5/6/2025

These records document the maintenance of equipment used by law enforcement agency. They may include, but may not be limited to, manuals, calibration documentation, repair documentation, information about replacement parts and supplies, and supporting documentation.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.144; approved 5/6/2025

These records document employees who used a badge or key card to access a building or other type of facility. Data may include, but may not be limited to, location that was accessed, employee information, and date and time of access.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.150; approved 5/6/2025

These records document the command structure and crisis management response plan for emergencies and disasters to ensure the continuity of operations. They may include, but may not be limited to, plans, contact lists, checklists, manuals, procedures (operational, security, recovery, evacuation, etc.), site-specific information, and supporting documentation.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.151A; approved 5/6/2025

These records document the testing and evaluation of emergency and disaster response plans and procedures. They may include, but may not be limited to, exercise instructions, documentation created or used during the exercise, notification and siren test results, follow-up documents, critiques, evaluations, correspondence, and supporting documentation.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.151B; approved 5/6/2025

These records document the local response to an emergency or disaster incident. They may include, but may not be limited to, incident command system documents, activity logs, briefings, assignments, correspondence, and supporting documentation

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.151C; approved 5/6/2025

These records document the regular evaluation of instruments that are used to collect breath tests. They may include, but may not be limited to, logs, test results, and supporting documentation.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.152; approved 5/6/2025

These records document statements that are prepared and distributed to the press by the law enforcement agency. They may include, but may not be limited to, official press releases, and supporting documentation.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.153; approved 5/6/2025

These records document events and activities that occur in the jail booking areal. They include, but may not be limited to, cell checks, inmate housing, inmate meal passes, inmate medica checks and the dispensing of medications.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.200; approved 5/6/2025

These records document the hourly checks performed by correction officers to confirm inmate counts and location.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.201; approved 5/6/2025

These records document inmate counts have been verified. They may include, but may not be limited to, the names of prisoners released and processed through intake that day.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.202; approved 5/6/2025

These records document the actual time worked by jail deputies. They may include, but may not be limited to the employee's name, employee's identification number, hours worked and shift assignment.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.203; approved 5/6/2025

These records document jail security monitoring by corrections officers. They may include, but may not be limited to, door activity, inmate activity, and inmate movement throughout the facility.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.204A; approved 5/6/2025

These records document jail security monitoring by corrections officers. They may include, but may not be limited to, audio and video monitoring of inmates and the facility. Recordings are typically rotated every 30 days, unless an incident occurs that would require the media to be pulled from rotation during an investigation.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.204B; approved 5/6/2025

These records document the count and locations of inmates who are housed in the jail.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.205; approved 5/6/2025

These records document incidents inside the jail. They include, but may not be limited to, incident numbers, what happened, when, and disciplinary action taken.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.206; approved 5/6/2025

These records document bank accounts for inmates. They are used to reconcile accounts for charges associated with housing costs. They include, but may not be limited to, bank statements.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.207; approved 5/6/2025

These records document the process of returning money collected for the booking fee, if the accused was found to be innocent. They may include, but may not be limited to, the inmate's name, inmate's number, the booking fee, and the inmate's signature.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.208; approved 5/6/2025

These records document that the inmate received his/her personal hygiene kit. They may include, but may not be limited to, the inmate's name, inmate's name, date of incarceration, and date the kit was provided.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.209; approved 5/6/2025

These records document inmates of the jail. They may include, but may not be limited to, intake records, booking cards, mug shots, classification documents, classification review documents, defendant's sentencing record, orientation check sheets, medical and financial release forms, primary classification, inmate property release forms, transfer to prison, official court documents, inmate release forms, arrest cards, writ papers, visitation authorizations, weekend work agreements, time cards, commitments, library requests, correspondence, incidents, disciplinary action, bonds, kites, warrants, haircut requests, extradition paperwork, and Blood Alcohol Content reports.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.210; approved 5/6/2025

These records document medical care received by jail inmates. They may include, but may not be limited to, inmate release records, medical notes, health appraisals, medical questionnaires, medical sheets, medical requests, x-rays, test results, and prescriptions issued.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.211; approved 5/6/2025

These records document personal property removed from an individual held in a county facility or released. They may include, but may not be limited to, personal history information.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.212; approved 5/6/2025

These records document money that was received from inmates associated with bond fees, work release and weekender passes. They may include, but may not be limited to, receipts.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.213; approved 5/6/2025

These records document requests from inmates to the jail staff, and the response from the department. They may include, but may not be limited to, requests for free phone calls, complaints about living conditions, requests for video visits, requests to move to another housing unit, additions to approved visitor lists, and documentation of problems and concerns.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.214; approved 5/6/2025

These records document money that is received from social security for inmates. It is reported back to the federal government. The amount of money received is documented, deposited, and a receipt is maintained.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.215; approved 5/6/2025

These records document money that is spent and deposited by inmates into their own trust fund. They may include, but may not be limited to, commissary records, booking fees, invoices, daily balances, invoices indigent, haircut lists, check statements, voided checks, bond fees, weekly transaction statements, credit bureau housing fees, restitution payments, deposit books, and cleared checks.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.216; approved 5/6/2025

These records document annual inspections of the jail that are conducted by the Michigan Department of Corrections. They may include, but may not be limited to, training records, written emergency plans, sanitation inspections and food safety policies.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.217; approved 5/6/2025

These records document monthly summaries that are produced from the Jail Population Information System (JPIS), a database that is owned by the Michigan Department of Corrections. JPIS is used to tabulate data from all counties on inmate counts, types of crimes, release information, and sentencing information.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.218; approved 5/6/2025

These records document the number of inmates admitted, released, males, females, and status of sent or unsent. They are submitted to the State of Michigan. They may include, but may not be limited to, both daily and monthly summaries.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.219; approved 5/6/2025

These records document people who volunteer their time to counsel inmates, such as AA counselors, clergy, etc. They include, but may not be limited to, signed waivers.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.220; approved 5/6/2025

These records document overtime requests submitted by corrections officers. They may include, but may not be limited to, the officer's name, and date available.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.221; approved 5/6/2025

These records document the hourly inmate counts and log each inmate's movement within the facility.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.222; approved 5/6/2025

These records document the number of bookings that took place during a quarter. P.A. 124 of 2003 requires that $2.00 of the $12.00 fee that is collected for booking be submitted to the State of Michigan, and be deposited in a training fund. The records may include Local Corrections Officers Training Fund forms (4147), etc.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.223; approved 5/6/2025

These records document individuals who enter the jail to visit an inmate or to perform a professional service, such as clergy, lawyers, maintenance workers, etc. They may include, but may not be limited to, names, addresses, phone numbers, driver license numbers and dates of birth.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.224; approved 5/6/2025

These records document inmate communications with visitors and include, but may not be limited to, phone calls, video chats and in person visits.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.225; approved 5/6/2025

These records document a new officer's training period, such as performance, areas needing improvement during their probation period after being hired, etc. They may include, but may not be limited to, dailies, daily observations, weekly summaries, and jail logs.

DTMB General Schedule #11 (Local Law Enforcement Agencies), item 11.226; approved 5/6/2025